Special Events Planner - Martinus Dekker Consulting Inc., Toronto

25 Jul Special Events Planner - Martinus Dekker Consulting Inc., Toronto

Company: Martinus Dekker Consulting Inc.
Position: Special Events Planner NOC 1226
Terms of Employment: Permanent (40 hours per week)
Business address: 38 Niagara Street, Toronto ON, M5V 3X1, Canada
Location of work: Dufferin Street, Toronto ON, M6K 2A3, Canada
Wage: $22.50 to $25.00 per hour.
Benefits: Eligible for bonuses and/or salary increases as per company policies
Language of Work: English

Job Duties and Responsibilities:

Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events;

• Working with clients to identify their needs and ensure customer satisfaction;
• Propose ideas to improve provided services and event quality;
• Specify staff requirements and coordinate their activities;
• Provide feedback and periodic reports to stakeholders;
• Co-ordinate services for events, such as accommodation and transportation for participants, conferences and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security;
• Organize registration of participants, prepare programs and promotional material, and publicize events;
• Plan entertainment and social gatherings for participants;
• Hire, train and supervise support staff required for events;
• Ensure compliance with required by-laws;
• Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.
• Organize parties for SetinStyle;
• Responsible corresponding with and greeting Dutch/European guests such as various European DJs and other performers;
• Receive albums from photographers and put up day after event;
• Have artwork for each night in place 7 days prior to each event via designer or venue marketing coordinator;
• Post new events on Facebook and Instagram and add/tag the promotion team to that event;
• Responsible for promoting events on social media (i.e. Facebook and Instagram);
• Reach out to new team members to join the promotion and sales team via photo albums from targeted events;
• Coordinate street promotions in Bay St., retail/malls, model agencies, hotels, schools;
• Gather promotion totals from all promoters bi-weekly via Alfiee;
• Handle logistical coordination for events;
• Create sponsorship decks and reach out to potential sponsors;
• July and September (TIFF special) community event management;
• Contact special event venues for Halloween and NYE events; and
• Coordinate DJ bookings with agents.

Required Skills + Experience:

• 1-2 years of experience in events planning and/or the hospitality industry;
• A university degree or college diploma in International Communications, Hospitality Administration or related field;
• Ability to communicate in Dutch is an asset but not a requirement;
• Ability to communicate and work well with Dutch stakeholders and clients;
• In-depth understanding of Dutch culture and customs including general business practices;
• Ability to manage multiple projects independently;
• Excellent time management and communication skills; and
• Excellent verbal and written communications skills.

How to Apply: please apply via email, [email protected]